Saturday, January 6, 2007

Google Calendar for Bishop Appointments


One of the nice features about Google Calendar is the ability to share with other people. This feature can come in really handy for bishops and Ward Executive Secretaries. The way the current system is set up, members call the executive secretary to make an appointment with the bishop. The secretary then has to call the bishop with all the appointments.

A possible alternative is for the bishopric to establish a Google Calendar for the various interviews that members need. As soon as the secretary or other member of the bishopric gets the appointment from a member, they can enter it into the calendar and make an assignment on who's going to cover it. You can set Google Calendars up so that everyone gets an e-mail or a cell phone text message when the calendar has been updated.

Some of the possible benefits include saving time, making sure appointments don't get forgotten, and better time management. Start your Executive Council Google Calendar today.

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6 Comments:

Blogger David H. said...

GREAT idea!

In fact a friend and were just emailing each other about how to do this and I then I saw this. We were actually discussing how to do this in terms of sending quorum notifications to remind when Home Teaching reports were due and other events but I like this hack a lot.

January 6, 2007 at 9:58 AM  
Blogger The Saints Hackers said...

Thanks for stopping by and commenting! Google Calendar for quorum or auxiliary events is a great idea.

January 6, 2007 at 6:47 PM  
Anonymous David said...

I was just released as ES and found Google Calendars to be ideal. The bishop input his available times for interviews and I scheduled his calendar within these times. I also liked the fact that I could schedule whatever length of time needed--whether 5 minutes or 60. And as you said, the Bishop can get email or text message alerts for interviews. Great tool!

January 30, 2007 at 2:45 PM  
Anonymous Andy said...

I am a branch president and have been doing this for about two years now--it works perfectly. In fact, I am now on my fourth executive secretary, and using Google Calendar has been helpful in making transitions seamless. Thanks for posting this!

September 11, 2008 at 8:55 AM  
Blogger ROGER said...

I just got released as Exec Sec because our ward split. I'm actually going to miss it! I really liked using the Google Calendar for scheduling.

At first I had a palm centro that helped some. Then I got an IPhone about 6 months ago - it made a huge difference. Here's some of the useful apps:
- IWard - ability to sync ward list, copy names directly to your contacts list where you add in cell phone info etc. Bishop began asking where people lived because of its ability to link directly to Google map and street view.
- TextLater - ability to schedule follow-up text messages/reminders. Was useful in making sure Bishop followed through on something you thought was handed off.
- Email Later - schedule email reminders to auxiliaries etc. about this week's meetings, reminders to send ward bulletin info etc.
- Tied Google Email & Calendar in (Set it up as an exchange account) - So that is the Exec Sec email, and then schedule appts on the phone, or on the computer w/ Sunbird etc. - right as I was on the phone with the person.
- Dragon dictation - nice for dictating a text msg or email quicker.
- QuickOffice - nice for being able to carry many of the files needed (meeting schedules, who is conducting when etc.)

Another thing I did was to have all the files on a thumbdrive on my keychain. It has security so that if you didn't know the password the thumbdrive was useless. It has Thunderbird on it, so that all email went there. At first email was set up to text me when I got a new message, and I'd know to go check email. Later, with the iphone the email would copy to the phone directly.

I would almost suggest that the next exec sec has an iphone - it made a huge difference.

February 12, 2010 at 3:41 PM  
Anonymous Anonymous said...

I am an executive secretary in my ward and used the Google calendar for last 2 years, works awesome, thank you for the tip on the calendar.

February 25, 2010 at 8:17 AM  

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